If you’ve ever tried to use managed columns or dropdowns across multiple boards, you know the pain:

• Dropdown schemas don’t sync.
• You can’t automate updating managed columns.
• Forms often show outdated lists unless you manually update every board.

Here’s how I solved it with Make (Integromat) and a “Schema Seed” trick.

🙋 My Use Case

• A source directory board (Clients, Subcontractors, etc.) where new items get added.
• Several form boards where users submit requests. Each form needs the same dropdown options (Client list, Subcontractor list, etc.).
• When I add a new Client/Subcontractor in the source directory, I need that option to appear automatically in the form dropdowns.

🔄 Prerequisite: Keep the Source Board Dropdown Updated

This sync scenario only works if the dropdown column in the source board (e.g. Customer (admin), Subcontractor (admin)) is always up to date.

That usually means you have a separate Make scenario that:

• Trigger: monday.com > Watch board’s items (on the source board).
• Action: monday.com > Change column value to set the “admin” dropdown column equal to the item name (or another identifying field).

This ensures every new item in the source board automatically gets added as a dropdown option.

Then the sync scenario described below can watch that dropdown and propagate new labels into other boards.

📝 The Idea